Microsoft 365 offers a powerful suite of tools, yet many users only scratch the surface of its capabilities. Here’s a look at some underutilised features in SharePoint, Teams, and other Microsoft 365 apps that can significantly boost productivity and streamline workflows.
- SharePoint’s Request Files Feature
SharePoint’s ‘Request Files’ feature allows users to securely gather documents from clients, suppliers, or other collaborators without granting them full access to your SharePoint environment. By sending a link to an upload-only folder, the requester keeps control of all submissions without the clutter of multiple emails or permissions management. This is a fantastic solution for collecting project files, contract documents, or client submissions in one organised spot.
- Microsoft Teams’ Together Mode
Together Mode in Teams transforms video meetings into a shared, virtual space where participants appear side-by-side, as though they’re in the same room. Particularly useful for larger meetings, this mode fosters a stronger sense of connection and helps reduce video fatigue by offering a new, less rigid view. It’s a great way to boost engagement and make virtual interactions feel more natural—yet many people don’t even know it’s available!
- Outlook’s MyAnalytics
This personal analytics tool in Outlook gives users insights into their work habits, providing tips on how to balance meetings, focus time, and after-hours work. For example, it can recommend blocks of uninterrupted time to improve productivity or suggest limiting after-hours email to help with work-life balance. MyAnalytics is invaluable for anyone looking to optimize their day, yet many are unaware of its existence.
- Power Automate’s Templates for Workflow Automation
Power Automate offers pre-built templates for automating tasks like saving email attachments to OneDrive, generating reminders, and even creating tasks in Planner based on flagged emails. These templates are quick to set up and can simplify daily routines with minimal effort. For anyone looking to boost productivity without diving into complex automations, Power Automate’s templates are an ideal starting point.
- Teams’ Approvals App
The Approvals app in Teams enables users to send, receive, manage, and track approvals directly within Teams. Whether it’s budget approvals, time-off requests, or project sign-offs, this feature streamlines the process and keeps everyone updated in one place. It’s a huge time-saver, especially for teams with regular approval needs, yet often overlooked by users.
These lesser-known features in Microsoft 365 can be game-changers for productivity, collaboration, and organisation. By exploring beyond the basics, users can get even more value from their Microsoft 365 subscription, making work smoother, faster, and more effective.
If you would like to utilise any of these features or discuss others within your existing Microsoft 365 Suite please contact the friendly team at GroupSupport on 08 9277 1768.
